Policies

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[tab_item title=”House Rules”]

HOUSE RULES

2014-2015

Article 1: Objective

These rules intend to impose institutional best practices for both students and academic staff of the Department of Media and Communication of the Royal University of Phnom Penh only.

Article 2: Limitation

All the articles of the House Rules shall not adverse to, and thereby subject to the rule and regulation provisions set forth by the Royal University of Phnom Penh.

Article 3: Medium of Instruction

Except Khmer studies, English has been chosen as the medium of instruction for all courses at the DMC.

Article 4: Course Duration and Format

  1. The length of the course will be 8 semesters, inclusive of the final examination. The course will comprise of:
  • An entry-level course of 4 semesters
  • An advanced-level course of 4 semesters
  • 3 months of experiential learning (internship).
  1. All students shall be required to study all subjects and shall meet all the requirements in order to earn credits toward their degree.
  2. Those students who fail to meet the requirement of any subject shall repeat the subject, except year 1 (see year 1 rules and regulations adopted by the ACC).
  3. Students shall not be allowed to repeat the course more than two times.
  4. Students shall not be allowed to study more than 6 years for BMM.
  5. Students will not be granted study leave for a period greater than one year.
  6. First year students will not be granted study leave.
  7. Both the degree duration and the regular courses of instruction shall conform to the regulations governing the study of media management.

Article 5: Course Assessments

Every course conducted at the DMC shall be assessed by 1). on-going assessments, and 2).semester exams.

On-going Assessments: this shall include quizzes, homework, test, assignment etc.  A mid-term test is a must for all subjects.

  1. Homework, quizzes, review tests, written assignment(s) shall be conducted within each semester.
  2. Homework can be assigned for students in every session.
  3. In any case, quizzes could be conducted without advance notice.
  4. Students shall be informed about review tests at least 2 weeks before each review test is conducted.
  5. Students shall be allowed at least one month to complete each major written assignment.

Semester exams: though final exam may be replaced by a final project for some courses, the scores allocated for this band shall not be less than 40% of the total semester scores.

  1. Semester exam serves to demonstrate comprehensive knowledge and familiarity with a major field or subject. All examination papers shall be given only by examiners approved and confirmed by the Head of the Department of Media and Communication.
  2. The students ‘performance shall be assessed and marked in conformity with the grading System of Article 7.
  3. Semester examination shall be conducted during the last week of each semester.
  4. The result of the examination shall be announced no later than a month after the date of examination.
  5. Students can be promoted if they meet the requirements of all subjects.
  6. Students can be promoted if they do not fail more than two subjects in an academic year.
  7. Each subject can be repeated only two times successively.
  8. Students who failed more than two subjects must repeat the entire year.

Article 6: Failure to Sit in Examinations

  1. Students are allowed to sit for final examination only when their attendance satisfies the 80% requirement.
  2. Students who fail to sit in any examination shall automatically fail the subject.
  3. Students shall ask for permission from head of the Department of Media and Communication if they cannot sit in the scheduled examination.
  4. Students who fail to sit in the examination with acceptable reason shall be allowed to sit in the examination later but they have to pay for the later examination.
  5. The payment of the later examination will be determined by the Department of Media and Communication.
  6. The later examination papers shall be different from the earlier ones.
  7. Student who failed the examination shall be allowed to re-sit once, but will only be scored 50 if passing.
  8. In the event of a candidate found cheating in an examination the Board of Examiners of the Department of Media and Communication may declare the examination invalid. Should the fact become known only after the issue of the BMM, the relevant examination may be declared a failure after the event and the student’s Bachelor certificate may be withdrawn.

Article 7: Grading System

Examinations shall be marked in each case by the examiners in charge. The following scale of marks shall apply:

85-100 = Excellent                  A

80<84 = Very Good               B+

70<79 = Good                           B

65<69 = Fair                           C+

50<64 = Poor                          C

<49 =Fail                                F

Article 8: Transcripts

  1. Students’ final marks of all subjects shall be recorded.
  2. Official transcripts shall not be issued unless students request them from the study office of the Royal University of Phnom Penh and pay for the issuance.
  3. The official transcripts shall be put in a closed envelope, sealed and sent to involved institutions.
  4. Transcript application forms shall be signed by students or former students and enclosed with ID card and fee.

 Article 9: Attendance Policies

  1. Leave request is divided into two. Leave Request: refers to a request for leave before a student takes it. Notification of Absence: refers to a leave request submitted after student took it. The Notification of Absence is affective within 3 working days after the absence.
  2. Students shall attend each class at least 80% (which equals to 4 times of absence without leave). The calculation of the percentage is based on the actual teaching hours, not the total course hours allocated by the department.
  3. Lecturers are not allowed to assign any assignments to students as substitution of failing attendance.

Below is the calculation formula:

  • 1 time (session) = 1.5 hours (or a three-hour class is equal to a two-session class)
  • 1 session absence without leave = 5 % deduction
  • 1 day leave request by students can be approved by individual lecturer. The calculation of attendance deduction is based on the actual session of absence.
  • 2 days or more… leave request shall be approved by the department head. The approval is evident-based. The calculation is therefore done as follow:

 

– Less than 1 week = 5% deduction

– More than 1 week but less than 2 weeks = 10% deduction

– More than 2 weeks but less than 3 weeks = 15% deduction

– More than 3 weeks but less than a month = 20% deduction

 Article 10: Make-up Classes

Make-up classes shall be done with the knowledge of the administrator who shall be notified at least 2 days beforehand. The number of make-up class shall not exceed the allowed sessions per semester. Student’s attendance to make-up class is voluntary and hence attendance shall not be recorded by the respective lecturer.

 Article 11: Exchange program

Except for Year 2 and 3, Year 1 and 4 students are not allowed to go on any exchange or long-term training program elsewhere other than the one prescribed by the home institution. Any decision other than this shall rest on the individual risk. Credit transfer for exchange program is at the department head discretion, and is in accordance with the rules and regulations of the university. Usually it can be transferred only if there is the MOU between the two places and if the courses to be taken satisfy the number of credits required and are of relevance to the courses being provided at the home institution.

Article 12: Guest Lecture 

Attendance to the regular guest lecture sessions prepared by the department is compulsory. Any leave request, therefore, is NOT granted. The academic administrator shall have the right to jot down the attendance of all the participants 15 minutes before the start of the lecture, the total attendance of which shall cost up to 15% of the total scores for one assigned subject in each year level. Those subjects are to be communicated to students at every beginning of the semester. Failure to acquire the 80% requirement of the guest lecture shall cost the whole 15% of the total scores of the assigned subject.

 Article 13: Internship

  1. Year 2 and 3 students are required to go for internship for the period at least one and a half month at the local or international media-related institutions.
  2. The selection of the interning place shall be determined by the students with the agreement from the department. Only when the students cannot afford one shall they notify to the department for helps. The notification shall be made at least two weeks before the date of the official internship season.
  3. Year 3 students shall be informed of the opportunity to get scholarship for internship abroad.
  4. The decision to give scholarship for internship abroad is based on three main criteria: student performance, lecturers’ recommendations, and their potential contribution to the DMC after their return.
  5. Though the final decision for the scholarship grant is a joint decision between DMC and KAS, short-listing decision is solely the DMC’s authority.
  6. While the internship supervisor’s remark sheet could be turned in to the department by the 1st semester end, every student shall submit their internship report to the department no later than 2 weeks after their internship completion. Failure to do so shall mean the student failed to do the internship per se, and consequently, the scores of all subjects during the interning year will be frozen.

Article 14: Rules for Facility Usage

For their study purposes, students shall have the rights to borrow and use available resources and equipments at the DMC. However, they shall be fully responsible for any damages or losses of the borrowed facilities.

Article 15: Library Use

For their study purposes, students shall have the rights to borrow books, periodicals, magazines etc., and shall have the rights to use available resources and equipments in the library. However, they shall be fully responsible for any late returns, damages or losses of the borrowed study materials and facilities (Please refer to library rule for details).

Article 16: Contributions

  1. All students shall pay contributions, determined by the Department of Media and Communication in agreement with the Board of Directors of Royal University of Phnom Penh at the beginning of each academic year.
  2. Students who cannot afford the contribution will be able to appeal to the Department of Media and Communication. The Department will accept the case if the reasons stated in the appeal are real and evident.
  3. The appeal shall be submitted to the Department of Media and Communication one month before the enrolment date.

Article 17: Codes of Personal Conducts

  1. Students should wear uniform at all time while in the department and university’s premise. No single student shall be allowed to get into the classroom, editing room, and library with clothes other than the uniform.
  2. Students shall mind their own remarks and conducts which may violate the rights of the staff, lecturers, and their fellow classmates.
  3. Students may refer to the Internal Disciplines of the RUPP for details.

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[tab_item title=”Attendance Policy”]

In order to improve its quality and efficiency, the Department of Media and Communication would like to introduce the New Attendance Policies, which have to be implemented for the Bachelor of Media Management program. The Policies are as following:

1. Students shall attend the class for at least 80 percent of lectures of every subject.

2. Those who attend less than 80 percent of the lectures will automatically fail the subject and be required to repeat the subject. To ensure whether or not one is secured, the following guidelines must be adhered:

No

Number of sessions per week

Amount of sessions each student can be absent (20%) for the whole semester

Remarks

1.

1

3

Pass

2.

2

6

Pass

3.

3

9

Pass

4.

4

12

Pass

3. All forms of permission shall be granted through written leave (Leave Form). Failing in submitting the forms shall be marked absent and thus the percentage of the participation is deducted.

  • Absence up to 2 days: A leave form shall be submitted to a lecturer. And it is a lecturer’s responsibility to decide whether or not to grant leave.
  • Absence MORE than 2 days: A leave form shall be submitted to director to decide.

Yet, it does not mean that all leave applications would be accepted.

4. Acceptable reasons for leave grant include:

  • Serious sickness or accident,
  • Conference / workshop abroad for related fields,
  • Maternity leave,
  • Family leave or misadventure; which all of these have to be attached with the supporting evidences such as medical certificates, mission letter etc.,

5. Submitting leave form before taking leave is more secure than after taking leave. In case of serious illness or accident, leave form shall be submitted to a director within 3 days after the day one has taken leave. The later submission will be disregarded and no exception.

6. It is a student’s responsibility to check the attendance with a lecture of each subject to make sure that s/he is safe. However, it is advised that lecturers should keep the students informed about their attendance and give them warning regarding their absence.

7. It is compulsory that students are to come on time for each class. It is advised that being 10-minute late is considered as absence. However, it is also up to individual lecturer.

8. In principles, a student who gets less than 80% of his/her attendance must automatically fail the subject. (Exception see point #4)

9. These policies become effective from the date signed by the Directors of the Department of Media and Communication of the Royal University of Phnom Penh.

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[tab_item title=”Dress Code”]

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For Male Students:

–       long pants (black or dark blue is most recommended)

–       long or short sleeve shirt (white and light blue is most recommended)

–       must tuck in your shirt,

–       no jeans or T-shirt

–       no black, dark blue, yellow, red, and colorful shirt

–       keep your hair short

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For Female Students:

–       long or medium skirt (not above knees; black and dark blue is most recommended)

–       long or short sleeve shirt (white and light blue is most recommended)

–       should tuck in your shirt,

–       no jeans and T-shirt

–       no black, dark blue, yellow, red, and colorful shirt

–       no excessive makeup and jewelry

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[tab_item title=”Assessment Policy and Marking Criteria”]

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[acc_item title=” Assessment Policy“]

1.     To finish one academic year, students are expected to be assessed through two separate semesters, semester I and semester II.

2.     During each semester, student’s grade is determined by two main indicators: On-Going Assessment (OGA) and the Semester Examination (SE). The OGA comprises of homework, quizzes, review tests, assignments, field works etc.
3.     However, it is not required that course professors conduct all the above-mentioned types of test for his OGA during each semester. Selection of the types of teas to be given to students is at professor’s discretion. Yet, it should be aware that the total marks of all the tests selected would determine the achieved marks each students gets out of the total marks in each semester.

4.     SE in particular comprises of only a main teat. This test aims at testing the students’ understanding of their learnt subjects within the semester. The total marks of his test will be added up with the OGA marks to decide the final grade of the individual student during the semester.
5.     The percentage of the OGA and the SE is at lecturer’s discretion. However, the department preference is 65% for OGA and 35% other for the SE. the total percentage of the semester is thus 100%.

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[acc_item title=” Marking Criteria“]

Maximum scores for each of the test are also at professor’s discretion. However, based on the university regulation, the marks of all types of test must be converted to the scale of 1 to 100, which means that 100 is the maximum, while 1 is the minimum of the scores. The pass marks for all courses is 50.

According to the policy set by the Department of Media and Communication, grading system shall follow the instruction below:

Based on the scale from 1-100:

Scores

(10 or 100 scale)

Definition

Grade Point

Grade

8.5 – 10

Excellent

4

A

8.0 – 8.4

Very good

3.5

B+

7.0 – 7.9

Good

3

B

6.5 – 6.9

Fairly Good

2.5

C+

5.0 – 6.4

Fair

2

C

< 4.9

Fail

1.5

F

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[acc_item title=” Assessment Policies for Foundation Year Program“]

According to the new policies set forth by the Accreditation Committee of Cambodia (ACC), the Foundation Year Program has to follow assessment criteria:

Class Participation and Homework 5%
Research Tasks / Assignments 15%
Quizzes and Review Test 30%
Semester Exam 50%
Total 100%

Note: Since each student will be awarded a Certificate of Completion upon the completion of the Foundation Year Program, it is important that every lecturer follows the same assessment policies. Students will not be awarded the certificate as well as their degree if they are found to be assessed differently from the set guidelines.

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