
Student Handbook
The following Student Handbook are established to ensure institutional best practices for all students and academic staff within the Department of Media and Communication (DMC). These guidelines operate within the broader regulatory framework of the Royal University of Phnom Penh, ensuring that all departmental articles are fully compliant with and subject to the university’s overarching regulations.

Welcome Message from Our Head of Department
Dear Students,
It is my pleasure to welcome you to the Department of Media and Communication (DMC) of the Royal University of Phnom Penh. By choosing the BA in Media Management at the DMC, you have joined a rigorous, rewarding program that prepares you to be a leader, innovator, and responsible practitioner of the media and communication industry.
While the following pages explain what and how you will learn, I want to focus on why our curriculum pushes you beyond your comfort zone. During your journey, you will engage in various academic activities, including conducting interviews, writing news stories, producing and managing media projects, addressing ethical issues in digital storytelling, and completing other required assignments. Therefore, we expect integrity, curiosity, creativity, and discipline from the moment you arrive on campus.
This handbook guides you through your time here. It makes clear our standards of excellence and our expectation of mutual respect in this community. Our rules, from academic integrity to environmental initiatives, are more than administrative—they form the professional culture you will join in the industry after your graduation.
While at the DMC, I encourage you to experiment boldly, collaborate widely, and be unafraid to fail forward. Our faculty and facilities exist to support your learning and growth. However, achieving success in your academic journey at the DMC depends on your initiative and commitment to the highest standards.
I look forward to the diverse perspectives you will contribute to the DMC and, eventually, to the development of the Cambodian media industry.
Welcome to the DMC family.
Best regards,
Ung Bun Y
Head of the DMC
DMC Introduction
The Department of Media and Communication (DMC) at the Royal University of Phnom Penh (RUPP) was established in 2001 as the first academic training centre for communication, journalism, and media in Cambodia.
The Bachelor of Arts in Media Management at the Department of Media and Communication (DMC) is a comprehensive, competency-based programme designed to prepare a new generation of media leaders for Cambodia. The curriculum holistically integrates timeless journalistic values—such as ethical practice, rigorous fact-gathering, and compelling storytelling—with the challenges and opportunities of the digital age. The programme is founded on the principle of developing both social responsibility and future employability, cultivating graduates who possess not only in-depth knowledge and advanced analytical skills but also the critical management competencies required to lead and innovate in the fields of mass media, communication, and journalism.
The Department of Media and Communication (DMC) is committed to a competency-based, socially-conscious approach to teaching and learning. Our philosophy aims to develop media professionals who are not only technically proficient and workforce-ready but are also critical thinkers and responsible citizens. Through a curriculum that integrates practical skills with rigorous analysis, we seek to develop human capital equipped with the critical reasoning and ethical decision-making skills to navigate the complexities of the modern media landscape, and a deep awareness of their potential to contribute to the nation’s prosperity by fostering a socially responsible media that serves and strengthens Cambodian society.
Vision and Mission
Vision: To be Cambodia’s premier undergraduate program, recognized in the region for producing ethical and professional leaders, and skilled managers in the mass media, journalism, and communication fields.
Missions:
- To equip students with the essential knowledge, practical skills, and ethical values to excel as effective mass media and communication practitioners.
- To advance knowledge and innovation in communication through quality research and innovative media production.
- To contribute to Cambodian society by fostering a free, viable, and socially responsible media.
Program Educational Objectives (PEOs)
PEO 1: Be established media professionals who successfully manage media projects and teams, advancing into positions of increasing responsibility in the Cambodian and regional media industry.
PEO 2: Be recognized for applying analytical skills, sound ethical judgment, and effective communication strategies to solve complex, real-world challenges in media and communication.
PEO 3: Contribute positively to society by producing responsible media content and upholding professional standards that support community development and ethical Media practices.
Program Learning Outcomes (PLOs)
| Domain | PLOs | PLO Statements |
|---|---|---|
| Knowledge & Cognitive | PLO 1 | Analyze the roles and impacts of media on society by applying foundational communication theories and professional concepts. |
| PLO 2 | Evaluate ethical and legal challenges in media and journalism to make professionally responsible decisions. | |
| PLO 3 | Devise solutions to professional media challenges using critical, analytical, and creative thinking. | |
| PLO 4 | Produce accurate, fair, and compelling journalistic content for multiple media platforms. | |
| PLO 5 | Apply core principles of management and leadership to media projects and organizations. | |
| Interpersonal Skills & Responsibility | PLO 6 | Work effectively and responsibly, both independently and in diverse teams, demonstrating strong time and project management skills. |
| PLO 7 | Develop and deliver effective messages tailored to specific audiences, purposes, and contexts. | |
| Numerical Skills, IT & Communication | PLO 8 | Apply quantitative and qualitative research methods to gather, analyze, and report data for media production. |
| PLO 9 | Create and design professional-quality audio, visual, and digital media content using contemporary software and information technology. | |
| Psychomotor Skills | PLO 10 | Skillfully operate a range of audio, visual, and production equipment for media creation. |
| PLO 11 | Demonstrate proficiency in using digital post-production software for video editing, graphic design, and audio mixing to produce content that meets professional standards. |
Department Facilities and Resources
Faculty: Our Department is comprised of professors and media/communication experts from overseas, as well as experienced Cambodian lecturers holding PhD and Master’s degrees.
Guest Lectures and Study Visits: In order to broaden our students’ career horizons and help connect them to current media-related professionals and the workplace, the DMC arranges guest lecturers and study visits with relevant speakers and organizations from across the industry.
Computer Lab: Besides the computer facilities in the library, the DMC houses a computer lab for computer skills training and audio and visual editing.
Video Studio and Audio Recording Room: The DMC has its own fully equipped radio and TV studios for students to practice their skills and produce their own programs. To further the needs for technical processes, we equipped the editing room with high-capacity machines.
Library: DMC library is open six days a week (except on public holidays). It houses over 2,000 books covering such topics as communication, media, journalism, political science, sociology, and other social sciences. It also offers a broad collection of newspapers, magazines, periodicals, research reports, and radio and TV productions. The library further provides other facilities, including cable TV, printing and copying, and a dozen computers with internet access.
Audiovisual Equipment: At DMC, we offer students more than just classrooms. We provide access to professional equipment that allows students to practice and work on classroom assignments or projects, enabling them to deliver their work while gaining hands-on experience.
DMC Alumni Cafe: A cozy corner on campus where learning meets relaxation. Whether you’re here to study, catch up with friends, enjoy a warm cup of coffee, or share a meal, the DMC Alumni Café offers the perfect space to recharge. Surrounded by greenery, it’s not just a café—it’s a place to feel connected, inspired, and at home.
DMC HOUSE RULES
ARTICLE 1: OBJECTIVE
These rules intend to impose institutional best practices for both students and academic staff of the Department of Media and Communication of the Royal University of Phnom Penh only.
DMC HOUSE RULES
ARTICLE 2: LIMITATION
All the articles of the House Rules shall not be adverse to, and thereby subject to the rule and regulation provisions set forth by the Royal University of Phnom Penh.
DMC HOUSE RULES
ARTICLE 3: MEDIUM OF INSTRUCTION
English has been chosen as the medium of instruction for all courses.
DMC HOUSE RULES
ARTICLE 4: COURSE DURATION AND FORMAT
The duration of the program is 8 semesters. The curriculum is structured across three main levels:
- Foundation Courses (Year 1): This level includes university-level general/common courses (e.g., General Psychology, Foundation of Sociology) and core disciplinary introductions (Foundation of Mass Communication, Principles and Practices of Journalism). These courses build the fundamental knowledge and broad perspectives necessary for advanced study.
- Intermediate Courses (Year 2 & 3): This level focuses on developing professional competencies. Students engage with a succession of major-specific courses that build skills in print media, broadcast production, and research methodologies. The courses are planned to be integrated; for example, writing skills are developed alongside visual design skills to build a holistic professional competence.
- Advanced Courses (Year 4): This level focuses on specialization and high-level application. Courses in media management, leadership, and digital convergence prepare students for leadership roles. The curriculum culminates in an advanced specialization pathway, allowing students to choose between a research-oriented thesis or an industry-oriented creative project/exit exam, thereby integrating and demonstrating their cumulative learning.
3 months of full-time or 6 months of part-time experiential learning (internship).
All students shall be required to study all courses and shall meet all the requirements to earn credits toward their degree.
Students who fail to meet the requirements of any course shall repeat the course.
Students shall not be allowed to repeat each course more than two times.
Maximum Study Duration:
- Foundation Year Limit: Students must complete all Foundation Year requirements within a maximum of 2 academic years.
- Total Program Limit: Students must complete the entire degree program within a maximum of six 6 years from their initial enrollment date.
Suspension Limit:
- Students enrolled in the Foundation Year are not permitted to suspend their studies. They must complete the full academic year or withdraw from the program entirely.
- Fee-paying students in Years 2 through 4 are eligible to apply for a suspension of study for one academic year. Scholarship students are not allowed to do so.
- Any student who suspends their studies without formal approval, or who fails to return after the approved two-year period, will have their name permanently removed from the school registry (Termination of Student Status).
DMC HOUSE RULES
ARTICLE 5: COURSE ASSESSMENTS
Every course conducted at the DMC shall be assessed by:
- Formative assessments (40%)
- Summative assessments (60%)
FORMATIVE ASSESSMENTS (40%): This is based on a student’s continuous engagement and performance throughout the semester. It includes assignments, quizzes, class participation, group projects, and presentations.
- Homework, quizzes, review tests, and written assignments (s) shall be conducted within each semester.
- Homework can be assigned to students in every session.
- In any case, quizzes could be conducted without advance notice.
- Students shall be allowed at least one month to complete each major written assignment.
SUMMATIVE ASSESSMENTS (60%): This is based on a typical mid-term and final examination or a major capstone project at the end of the semester, designed to evaluate the student’s overall achievement of the course learning outcomes.
- The semester exam serves to demonstrate comprehensive knowledge and familiarity with a major field or subject. All examination papers shall be given only by examiners approved and confirmed by the Head of the Department of Media and Communication.
- Students shall be informed about the assessment tests at least 2 weeks before each test is conducted.
- The student’s performance shall be assessed and marked in conformity with the grading system of Article 9.
- Semester examination shall be conducted during the last week of each semester.
DMC HOUSE RULES
ARTICLE 6: EXAMINATIONS
Students are allowed to sit for the final examination only when their attendance satisfies the requirements in Article 12. If a candidate is found cheating in an examination, the exam paper will be considered invalid.
The RUPP’s academic office will announce the final score of each subject at the end of each semester. Students shall be responsible for tracking their scores and getting in touch with the Department if a supplementary exam is needed.
SUPPLEMENTARY EXAMINATION
Students who fail the examination shall be allowed to re-sit once, but will only be scored 50 if passed. The supplementary Exam shall be conducted within one week after the final result is announced.
Students have to pay for the supplementary exam, which is 80,000 KHR per subject, to the DMC accountant. The DMC academic admin will arrange the supplementary exam only after receiving the payment receipt from the students.
FAILURE TO SIT IN EXAMINATIONS
Students who fail to sit in any examination shall automatically fail the subject and will not be allowed to take supplementary exams.
Students shall ask for permission from the head of the Department in advance (or later in an emergency case) if they cannot sit in the scheduled examination. Evidence is required for the Department to consider the approval. If approved, the students have to pay for the rescheduled examination. The payment fee is 80,000 KHR per subject.
DMC HOUSE RULES
ARTICLE 7: PROMOTION
Students must fulfill all academic and attendance requirements for promotion to the next academic year. To pass any course, a student must achieve a minimum score of 50%.
A student who fails a course in any semester is eligible to sit for a supplementary examination for that semester, provided they have fulfilled the attendance requirements. However, supplementary examinations are not offered for the exit examination of the fourth year; students who fail one or more courses in that examination must retake the examination in the following academic year.
If a student fails three or more courses in a single academic year after taking supplementary examinations, they must repeat that entire academic year. Students may repeat a full academic year only once at each year level.
All students are eligible to sit for all semester examinations. However, if a student fails to meet the attendance requirement for any course, their examination score will be invalidated, regardless of performance. The student must then repeat the course automatically and will not be eligible for a supplementary examination. In this case, both the attendance and score records for that course will be marked as ‘F’.
Foundation Year students will not be promoted to the second year if they fail one or more courses by failing the attendance or after taking the supplementary examination.
For Years 2 and 3, a student who fails fewer than three courses in a semester after supplementary examinations will be promoted to the next academic year. However, they are required to repeat only those specific failed courses.
Fourth-year students with any outstanding courses from Year 2 to Year 4, Semester 1, are not permitted to sit for the exit examination.
DMC HOUSE RULES
ARTICLE 8: STUDENT GRIEVANCE
Students have the right to file a grievance verbally, in writing, or via the electronic system to the relevant faculty/department within a maximum of 30 working days from the date the incident occurred.
Verbal Grievance (Direct person-to-person communication):
- Students, parents, or guardians can meet directly with staff or faculty members to provide information or raise concerns regarding issues they are dissatisfied with, based on clear evidence.
- In the event that the student, parent, or guardian is not satisfied with the outcome of the verbal grievance, they have the right to prepare a formal written grievance to the relevant department/faculty, accompanied by clear evidence.
Written Grievance:
- Students, parents, or guardians must complete a request form (as attached in the Student Grievance Policy for student grievances and parent/guardian grievances, respectively) and submit it to the relevant office as specified.
Grievance via Electronic System or Online Platform: Students, parents, or guardians must complete the grievance request via the electronic system or the online platform available on the university’s website.
For more details, please see the RUPP Student Grievance Policy.
DMC HOUSE RULES
ARTICLE 9: ACADEMIC INTEGRITY
Plagiarism, fabrication, and other forms of academic dishonesty are serious academic crimes and are not tolerated. Plagiarism, fabrication or other forms of academic dishonesty in any form will result in a fail.
Unless explicitly permitted in writing by the course instructor for a specific assignment, submitting work (in whole or in part) created by generative AI tools as original work is considered a violation of academic integrity, equivalent to plagiarism or asking another person to complete your assignment.
For more details, please see the Academic Integrity Policy.
DMC HOUSE RULES
ARTICLE 10: GRADING SYSTEM
Examinations shall be marked by the examiners in charge. The following scale of marks shall apply:
| Percentage | Definition | Grade | Grade Point |
|---|---|---|---|
| 85-100 | Excellent | A | 4.0 |
| 80-84 | Very Good | B+ | 3.5 |
| 70-79 | Good | B | 3 |
| 65-69 | Fairly Good | C+ | 2.5 |
| 50-64 | Fair | C | 2 |
| <49 | Fail | F | 1.5 |
DMC HOUSE RULES
ARTICLE 11: TRANSCRIPTS
Students’ final marks in all subjects shall be recorded.
Official transcripts shall not be issued unless students request them from the academic office of the Royal University of Phnom Penh and pay for the issuance.
DMC HOUSE RULES
ARTICLE 12: ATTENDANCE POLICIES
Leave request is divided into two. Leave Request: refers to a request for leave before a student takes it. Notification of Absence: refers to a leave request submitted after a student has taken it. The Notification of Absence is effective within 3 working days after the absence.
The approval of a one-day leave request is at each lecturer’s discretion. 2 days or more leave requests shall be approved by the Department Head. The approval is evidence-based.
Students shall attend each course at least 80% for the scholarship students, or 70% for the fee-paying students. The calculation of the percentage is based on the actual teaching sessions, not the total sessions allocated by the Department.
The Department enforces punctuality: arriving 15 minutes late or more counts as late, and three late arrivals equal one unapproved absence.
Students are not allowed to do any assignment as a substitute for failing to attend.
Students’ attendance at the make-up class is voluntary, and attendance shall not be counted.
Below is the calculation formula:
- 1 time (session) = 1.5 hours (or a three-hour class is equal to a two-session class)
- 1 session absence without leave = 5 % deduction
The calculation on long leave is therefore done as follows:
- Less than 1 week = 5% deduction
- More than 1 week but less than 2 weeks = 10% deduction
- More than 2 weeks but less than 3 weeks = 15% deduction
- More than 3 weeks but less than a month = 20% deduction
- More than a month but less than 6 weeks = 30% deduction
DMC HOUSE RULES
ARTICLE 13: INTERNSHIP
All students are required to complete an internship totaling a minimum of 480 hours at a media-related institution. This requirement must be fully completed no later than the end of Year 4, Semester 1.
The selection of the internship institution shall be determined by the students with the approval of the department.
Students must inform and get approval from the department regarding their internship institution at least two weeks before the official internship starting date. Failure to do so will cause the internship to be invalid.
To complete this requirement, students must provide their internship certificate and report, and the supervisor must submit an evaluation form. These steps are mandatory for graduation eligibility. The department maintains sole discretion over the final grade, which may be a Pass, Revision, or Fail.
For detailed information regarding specific procedures, exemptions for employed students, and report formats, students shall refer to the official Internship Policy or consult the person in charge.
DMC HOUSE RULES
ARTICLE 14: EXCHANGE PROGRAM
FOR YEAR 1 & YEAR 4 STUDENTS
Year 1 and 4 students are not allowed to go on any exchange or long-term training program elsewhere other than the one prescribed by the home institution.
Any decision other than this shall rest on the individual risk.
FOR YEAR 2 & YEAR 3 STUDENTS
Students who wish to go on any exchange or long-term training program shall inform and get approval from the Department and the university’s International Relations Office.
Credits for exchange programs can be transferred only if there is an MoU between the two institutions, and if the courses to be taken satisfy the number of credits required and are relevant to the courses provided by the home Department.
For the institution without an MoU with the home Department, credit transfer is at the university’s discretion, and is in accordance with the rules and regulations of the university. The students shall get the final approval or equivalent from the International Relations Office of RUPP before applying or attending the exchange program.
Students will not be granted study leave for a period greater than one academic year.
DMC HOUSE RULES
ARTICLE 15: RULES FOR FACILITY AND EQUIPMENT USAGE
EQUIPMENT
For their study purposes, students shall have the right to borrow and use available resources and equipment at the DMC.
Students must inform the person responsible at least 2 days in advance if they need to borrow any equipment.
To borrow any equipment for class work or assignments, students must fill in a request form and get it signed by their respective lecturer.
To borrow a camera, students must provide a deposit of 80,000 KHR, which will be refunded upon the timely return of the camera in the same condition.
Students are fully responsible for any equipment damage or loss. Late returns will incur a fine of 20,000 KHR per day.
STUDIOS & COMPUTER LAB
Students shall inform the person in charge at least 2 days in advance if they need to use the audio, TV studio, or Computer Lab.
Students shall fill in a request form and get it signed by their respective lecturer if they need to use the audio, TV studio, or Computer Lab.
Students will be fully liable for damage and equipment loss during use.
DMC HOUSE RULES
ARTICLE 16: LIBRARY USE
For their study purposes, students shall have the right to borrow books, periodicals, magazines, etc., and shall have the right to use available resources and equipment in the library.
However, they shall be fully responsible for any late returns, damages, or losses of the borrowed study materials and facilities.
Students shall follow the additional rules imposed by the librarian.
DMC HOUSE RULES
ARTICLE 17: CONTRIBUTION
All scholarship students shall pay a contribution fee of 410,000 KHR at the beginning of each academic year at the RUPP’s finance office. The rate and conditions are subject to change.
DMC HOUSE RULES
ARTICLE 18: GRADUATION
To earn a Bachelor’s Degree in Media Management, students shall do a research thesis, produce a creative media project, or take the exit examination.
Year 4 students, who are qualified to write a research thesis or produce creative media projects, are exempt from attending all courses in the second semester of year four except guest lectures. However, they shall have rights to sit in any courses in the second semester without taking the required examination.
For details on graduation requirements, please see the Graduation Guidelines.
DMC HOUSE RULES
ARTICLE 19: CODE OF PERSONAL CONDUCT
Students shall wear a uniform (according to the dress code in Annex 1) at all times while in the Department and the university’s premises. No single student shall be allowed to get into the classroom and library with clothes other than the uniform. Smart casual is accepted during the semester break.
Students shall mind their own remarks and conduct, which may violate the rights of the staff, lecturers, and their fellow classmates.
Should any of the codes be violated, the Department is to take disciplinary action accordingly.
Students are required to maintain cleanliness and hygiene in classrooms, computer labs, the library, restrooms, the audio and TV studio, and the overall campus environment.
Students are required to properly maintain all facilities, including classrooms, computer labs, the library, restrooms, the audio and TV studio, and the overall campus environment. Students will be held responsible for covering the cost of any damage, as determined by the Department.
Students shall refer to the Internal Disciplines of the RUPP for details.
DMC HOUSE RULES
ARTICLE 20: SOCIAL SERVICES
All scholarship students are required to participate in social services or other activities assigned by the Department or the Royal University of Phnom Penh. Fee-paying students are highly encouraged to participate in those activities.
DMC HOUSE RULES
ARTICLE 21: CREATING A SAFE AND INCLUSIVE LEARNING ENVIRONMENT
The Department of Media and Communication of the Royal University of Phnom Penh is committed to building a safe and inclusive learning environment for all students. Please do not hesitate to report harassment or harm of all forms you witness or encounter in the classroom or the Department to the head of the Department, instructors, or any faculty members you feel comfortable reporting to (Please see Annex 2 for the details of the statements).
DMC HOUSE RULES
ARTICLE 22: PLASTIC-FREE CAMPUS INITIATIVE
The Department of Media and Communication (DMC) of the Royal University of Phnom Penh is taking a step towards environmental sustainability by introducing the Plastic-free campus across the DMC campus starting on March 18, 2024. The objective is to establish a sustainable and eco-friendly environment on our campus by implementing measures to reduce single-use plastic consumption and waste (Please see Annex 3 for the details of the statements).
Using single-use plastic items is strictly prohibited on the DMC campus. This includes but is not limited to plastic bags, utensils, cups, cup lids, straws, food containers, plastic water bottles, and other similar items.
A fine of 1,000 KHR per single-use plastic item will be imposed immediately for each instance of use on campus.
DMC HOUSE RULES
ARTICLE 23: DMC MEDIA CLUB
As a student-led co-curricular body under the Department of Media and Communication, the Student Media Club offers practical experience in media production and journalism. Its activities align with core learning outcomes, including media skills and professional ethics.
Full participation in the Student Media Club is eligible to fulfill the DMC Internship Requirement, provided all procedural steps in the internship policy are followed. Final grading (Pass, Revision, or Fail) remains at the sole discretion of the Department. Please refer to the DMC Student Media Club Policy for details.
Academic Integrity Policy
1. Preamble: Commitment to Academic Integrity
The Department of Media and Communication (DMC) is dedicated to creating an environment of academic honesty and ethical behavior while upholding the standards of the Royal University of Phnom Penh. Academic integrity is essential for intellectual work and professional conduct in media and communication. All students must produce original work, properly recognize the contributions of others, and maintain high standards of honesty in all academic activities. Violating academic integrity undermines the value of education and damages the credibility of both the student and the institution.
Academic Integrity Policy
2. Definitions of Academic Dishonesty (“Academic Sins”)
Academic dishonesty includes various actions that break the rules of academic integrity. These actions are serious offenses at the DMC and RUPP. Key forms of academic dishonesty include, but are not limited to:
- Plagiarism: Presenting someone else’s words, ideas, data, code, or creative work as your own without proper acknowledgment or citation. This includes copying text, paraphrasing too closely without citation, submitting work done by others, or failing to properly attribute sources (using APA style or another approved format).
- Fabrication: Inventing or falsifying information, data, sources, or citations in any academic work.
- Cheating: Using or trying to use unauthorized materials, information, help, or study aids in any academic exercise (e.g., exams, quizzes, assignments). This includes looking at another student’s work, misusing electronic devices, or obtaining exam questions inappropriately.
- Collusion: Working with other students on assignments meant to be completed individually or helping another student commit an act of academic dishonesty without the instructor’s explicit permission.
- Misrepresentation: Wrongly representing oneself or one’s circumstances to gain an academic advantage (e.g., submitting the same work for multiple courses without permission, providing false reasons for extensions).
Academic Integrity Policy
3. Use of Generative Artificial Intelligence (GenAI)
Generative Artificial Intelligence tools (e.g., ChatGPT, DALL-E, Gemini, GitHub Copilot) offer both benefits and challenges for media and communication. Your time at DMC is a chance to learn how to use these tools ethically and effectively. However, misusing them can harm academic integrity and lessen your learning experience.
The following guidelines apply to using GenAI in DMC coursework:
- Default Policy: Unless your course instructor explicitly permits in writing for a specific assignment, submitting work (in whole or in part) created by generative AI tools as your own is a violation of academic integrity, similar to plagiarism or asking someone else to do your assignment.
- Permissible Uses (General Guidelines, Subject to Instructor Policy): Instructors may allow GenAI for certain purposes, such as brainstorming ideas, clarifying concepts, checking grammar/style (with caution), or creating initial outlines before you start your original writing and analysis. Using AI-powered web search or having “conversations” with AI tools to explore ideas is usually acceptable as part of the research process, much like consulting any background source. Using GenAI to draft routine, non-graded communications (e.g., emails) is typically fine.
- Mandatory Acknowledgment: If an instructor allows the use of GenAI for any part of an assignment, you MUST clearly acknowledge and document its use in your submission. This acknowledgment should explain:
- Which tool(s) were used (e.g., ChatGPT 4.0, Midjourney).
- What specific prompts were used (if applicable and feasible).
- How the AI-generated output was used or integrated into your final work (e.g., “Used ChatGPT to brainstorm initial topic ideas,” “Used DALL-E to generate images based on the following prompts…”).
- Student Responsibility for Accuracy and Bias: GenAI tools can produce false information (“hallucinations”) and show biases from their training data. You should never treat AI-generated content as equal to peer-reviewed research or verified sources. You are ultimately responsible for the factual accuracy, originality, and ethical standing of all work you submit. Critically assess and verify any information provided by AI tools before including it in your work.
- Data Privacy and Intellectual Property: Be careful about uploading sensitive personal information or large parts of your original, unpublished work to public GenAI tools, as this content may be used for training or shared with others. Using GenAI may also affect the copyright of generated content.
- Prohibition on Uploading Course Materials: Students cannot upload significant course content (e.g., lecture notes, readings, videos, assignments) to public GenAI tools. Using university-approved, secure AI sandboxes, if available and permitted by the instructor, may be acceptable.
- Instructor’s Discretion: Individual instructors can set specific policies regarding GenAI use that differ from or add details to these general guidelines. These specific policies, stated in the course syllabus, take priority over this general policy for that course. If you are unsure whether a specific use of GenAI is allowed for an assignment, it is your responsibility to ask your instructor for clarification before using the tool.
Academic Integrity Policy
4. Penalties for Academic Dishonesty
Violations of academic integrity, including plagiarism, fabrication, cheating, collusion, misrepresentation, and the unauthorized or unacknowledged use of GenAI, are treated as serious offenses. As noted in Article 7 of the Student House Rules, any form of plagiarism or fabrication will lead to failure in the course.
Depending on the severity and specifics of the violation, penalties may include, but are not limited to:
- A failing grade (‘F’) for the specific assignment or exam.
- A failing grade (‘F’) for the entire course.
- Suspension from the University for a set period.
- Expulsion from the University.
All cases of academic dishonesty will be handled according to the procedures in the RUPP Student Handbook and relevant university regulations. Repeat offenses usually result in harsher penalties.
Academic Integrity Policy
5. Student Responsibility
Maintaining academic integrity is the responsibility of every student at the DMC. By submitting work, you confirm that it is your own original creation, made according to course requirements and the principles in this policy. Not knowing these rules does not excuse violations. If you are unsure about any aspect of academic integrity or proper citation, you should seek clarification from your instructors, the Head of Department, or use university resources on academic writing and ethics.
RUPP Student Grievance Guideline
Please review the official RUPP Student Grievance Guideline Policy below:
Download / View Policy PDFStudent Grievance Form
If you wish to file a grievance, please download or fill out the form below:
Download / View Form PDFANNEX 1: DRESS CODE
For Male Students:
- Long pants (black or dark blue is most recommended)
- Long or short sleeve shirt (white and light blue is most recommended)
- Must tuck in your shirt
- No jeans or T-shirt
- Keep your hair short
For Female Students:
- Long or medium skirt (not above knees, black and dark blue is most recommended)
- Long or short sleeve shirt (white and light blue is most recommended)
- Should tuck in your shirt
- No jeans and a T-shirt
- No excessive makeup and jewelry
Note: DMC Polo shirts are accepted. No student shall be allowed to get into the classroom, editing room, and library with other dress code.
Annex 2: Creating a Safe and Inclusive Learning Environment
Annex 3: Implementation of DMC Plastic-Free Campus Initiative
